My New Favorite Time Management Tip

SCHEDULE EVERYTHING

I learned this from Anastacia Brice. I’m almost embarrassed to admit that I’m one of those who have heard her talk about this before but it just flew over my head – until recently.

My New Favorite Time Management Tip

Image by Unsplash (2014) via Pixabay, CCO Public Domain

After reading her post about scheduling, I decided to give it a go. I am rather good at time management; however, there are a few things that have been falling through the cracks lately so I knew I needed to tweak my system. Therefore, I got out my calendar and scheduled absolutely everything I need and wanted to do.  And I mean everything!

I started by scheduling my wake up time, bed, time, prayer time, exercise time, housework, and all personal time. Then I scheduled everything that was for my son, Andrew that required my time or assistance such as taking him to his sports or other activities. In the fall, I will add all of his homeschooling tasks. With the time I had left, I added everything else such as checking emails, appointments, returning calls, and most importantly, my writing time.

Next, it was time to start implementing the schedule. I have been following this system for about a month now and it is working beautifully! I’m not as overwhelmed as I was before and I am making smarter choices in how I use my time. I’ve even built in some buffer time so that I’m not running from one thing to the next. I don’t always follow it perfectly, but my time management is worlds apart from what it was AND those things that fell through the cracks? They’ve finally been dealt with. 🙂

If you are feeling overwhelmed, not getting your writing time in, or just looking to tweak your time management skills, I highly recommend you follow Anastacia’s advice. And if you do, let me know how it works for ya!

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Time Management 101: Part One: What are Your Time Wasters?

When I worked with my Virtual Assistant clients, the first thing I would have them do is spend three days writing down everything they do and how long it takes to do them. I mean EVERYTHING. Every phone call, every email that is written or responded to, everything. After the three days are up, we would spend some time going over the list; then we make a plan of all the things I can take off his or her plate.

timewasters

Now, I do not expect you spend three days writing everything down; but, I do encourage you to sit down for 20-30 minutes writing down a list of all the things you are responsible for and how long it takes you to do them. After you’ve done this, ask yourself some questions:

  • Is doing this the best use of my time?
  • What are my biggest time wasters?
  • Am I doing the things I absolutely love doing? Or, am I doing the things I think I “have” to do or “should” be doing?
  • What tasks can I delegate?
  • How am I spending my free time?
  • Does this activity reflect my personal values and desires?
  • Are there any areas that I can cut from my schedule that will free up more time to do other things?
  • How much time do I spend time surfing the web or watching television? Can I scale down on these or other activities that will not disturb my overall quality of life?
  • Am I willing to get up earlier (or staying up later) garner more time for more important things?

By the time you finish this exeercise, you will have a clearer vision of those things that are draining you of your time and energy. Then, once you have an idea of your specific time wasters, go back over the list and weed out all the “little things” that you can easily delete or delegate. You may be surprised by how much time you will gain just by weeding out these little things.

In the next installment, I will offer a couple of  suggestions for setting priorities and implementing a plan so that you do not get sucked back into those time wasters again.

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Image is in public domain

Time Management 101: Introduction

timeman101intro

Time management is a popular subject, isn’t it? Many of us are often on the look-out for tips on how to use our time more effectively or how to put better time-saving systems in place. And, as much as I know about time management, I am still always looking for tricks to better manage my time. So, for those of you who are like me, this short series is for you. 🙂

For the next few weeks, we will discuss time wasters, time management tools, scheduling and prioritizing.

Also, If you have your own time management tip to share, feel free to leave your tips in the comments.

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Image in public domain