3 Reasons You are Working Too Much

As a coach who runs an online (or offline) business, you wear a lot of hats. You are helping people create better businesses and lives, you are helping them overcome the obstacles that stand in their way, and you are helping them have massive mindset shifts that transforms their lives. You do amazing work that makes a huge difference.

At the same time, you also have to handle all the business aspects of, well, running a business. You have to stay on top of social media, staying in contact with your list, paying the bills, dealing with vendors, and the list goes on and on. In short, there is a lot of work involved in running a business. It can make the dream of a balanced work and life seem out of reach.

Image by geralt (2015) via Pixabay, CCO Public Domain

However, you don’t have to work too much in order to accomplish a lot. Having a comfortable work and life balance is possible. You just need to know why you are working too much, and then what to do about it.

Therefore, here are the top 3 reasons you are working too much:

1. Failing to Plan

No, that’s not a mistake. There is a quote (don’t know the author) that says, “If you fail to plan, you plan to fail.”

Yes, it may seem counterproductive to take the time to plan instead of jumping right in to your to-do list. However, when you make a plan, you can be more intentional and realistic in the work you can/want to do. Planning will also allow you to be more strategic and focused because you can make sure that only the important things are put on your plate at any given time.

The cure: Before you close your office for the day, take a few minutes to plan for tomorrow. Make a list of the top three things you want to accomplish and then ADD THEM TO YOUR CALENDAR. Write down exactly when you will do those things, what you will need to accomplish those things, and then stick to that plan.

2. Not having Systems in Place

Every online business MUST have a set of systems and processes in place and yours is no exception. Even putting in some rudimentary systems will make a big difference in your business and allowing you to work smarter, rather than harder. That’s the name of the game, isn’t? To work in a way that is smart and efficient which will allow you to give your best to your clients? Of course, it is.

The cure: Take inventory of the systems and processes that you already have in place. Are they effective? If not, what needs to change? Don’t have any systems? Create a list of the top 2 or 3 things you can do to automate your business and start putting them into practice. For example: Do you have a service to automate your social media posts? Do you have autoresponders in place and an email service for sending newsletters and broadcasts? Do you have an editorial calendar in place so you can pre-schedule blog posts?

(Psst. If you need help figuring out what systems could be put in place for your business and how to do it, I would love to have a chat to see if working together would make sense. To learn more and to get on my calendar, go here.)

3. Doing it all Yourself

This is a biggie. Many, if not most online entrepreneurs, are DIYers (Do it Yourself-ers). I’m not going to lie, I am. I love tinkering and learning how to do things for myself, especially when it comes to learning programs on the computer. However, just because you can do something yourself doesn’t mean you should.

If you are doing everything yourself, then you are definitely in danger of working too much because learning to do everything yourself takes time. Doing everything yourself takes time – and it takes time away from doing those things that will make you money, it takes time away from doing client work, and it robs you of the work/life balance you desire.

Let me ask you this: How many things are you doing do you actually love doing and are an expert at? How many things are you doing that you are okay at doing but you don’t particularly like doing? How many things are you doing but you know you don’t do them very well and don’t like doing them, either? How much time and money are you wasting by doing everything yourself?

The cure: Delegate! Hire at least one person who can take some things off your plate. Better yet, slowly start building a team of experts who can help you run your business more effectively and efficiently. For example: Can you hire an Online Virtual Support Specialist? Graphic designer? Social Media strategist? Someone to help you with marketing? I can guarantee that if you get the support you need, you will not have to work too much every again!

To put it out there: Of course, I would love to potentially be one of those people who can support you and your business. I have several packages and programs to help established business and life coaches run effective and profitable businesses. In order to see if working together makes sense, I’d love to have a conversation with you about it. You can get more information and get on my calendar here.

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P.S. When you are ready, here are four ways I can support you in your business:

1.  Snag a copy of the free report, “5 Ways a Virtual Administrative Support Specials can Impact Your Business and Increase Your Profits.

In this report you will discover just how much freedom and success you can have in your business if you stop doing everything alone.

2. “Like” my Facebook page.

It is the place to be to get free weekly training, support, and encouragement in growing and automating your business.

3. Sign up for a Business Audit Mini-VIP Session.

During this session, you will discover the gaps and holes in your business processes, where in  your business you can delegate and automate, and get a strategy to help you make more money, take better care of your clients, and create a better work/life balance.

4. Work with me and my team privately.

I have several packages and programs to help you run a successful, profitable, and enjoyable business. I can help you see the big picture of your business and then create a strategy to move your business forward. Then, I can help you implement that strategy. Take a moment to learn more and get on my calendar today.

Schedule in Some Margin Time

If you want to get a grip on your time management for the long-term, you must have a long-term plan. A while back, I discovered my new favorite time management tip: schedule everything. It made a huge difference in how I spent my time but it wasn’t perfect.

Build in Margin Time

There were time when I felt overwhelmed trying to fit everything in. I’ve had to scale back a lot but the biggest difference for me came when I started to schedule in some margin time. I’ve read about the importance of margin time from several sources and they are right.

Inevitably, you will almost always need more time to do something than you think. Whether it is getting ready to go somewhere, to writing, to handling administrative tasks, etc. There will be interruptions. There will be issues, if something can happen, it often does!

Therefore, if you build in some margin time, you give yourself breathing room. It allows you to keep the overwhelm under control because you aren’t under the gun. For me, once I built in some margin time, I have been able to keep an even better handle on my time management.

Yes, I’ve had to let some things go. Yes, I’ve had to make even more hard decisions on how I spend my time. But, that’s a good thing! I know if you build in some margin into your schedule it will make a difference for you too. It will give you greater focus and it will give you some extra space. So give it a try!

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Tweetable: Schedule in Some Margin Time

My New Favorite Time Management Tip

SCHEDULE EVERYTHING

I learned this from Anastacia Brice. I’m almost embarrassed to admit that I’m one of those who have heard her talk about this before but it just flew over my head – until recently.

My New Favorite Time Management Tip

Image by Unsplash (2014) via Pixabay, CCO Public Domain

After reading her post about scheduling, I decided to give it a go. I am rather good at time management; however, there are a few things that have been falling through the cracks lately so I knew I needed to tweak my system. Therefore, I got out my calendar and scheduled absolutely everything I need and wanted to do.  And I mean everything!

I started by scheduling my wake up time, bed, time, prayer time, exercise time, housework, and all personal time. Then I scheduled everything that was for my son, Andrew that required my time or assistance such as taking him to his sports or other activities. In the fall, I will add all of his homeschooling tasks. With the time I had left, I added everything else such as checking emails, appointments, returning calls, and most importantly, my writing time.

Next, it was time to start implementing the schedule. I have been following this system for about a month now and it is working beautifully! I’m not as overwhelmed as I was before and I am making smarter choices in how I use my time. I’ve even built in some buffer time so that I’m not running from one thing to the next. I don’t always follow it perfectly, but my time management is worlds apart from what it was AND those things that fell through the cracks? They’ve finally been dealt with. 🙂

If you are feeling overwhelmed, not getting your writing time in, or just looking to tweak your time management skills, I highly recommend you follow Anastacia’s advice. And if you do, let me know how it works for ya!

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Tweetable: My New Favorite Time Management Tip