3 Things I WON’T Let My Clients Do

Yes, you read that right. One of my clients did a social media post a while ago stating the two things she doesn’t help her client do, and it inspired me to write this. I don’t know where she got this idea from but I love it! However, I am taking it a little further because there are three things that I not only NOT help my clients do, I WON’T let them do! (Yes, I can be a bit bossy! LOL)

3 Things I Won't Let My Clients Do

Image by raphaelsilva (2017) via Pixabay, CCO Public Domain

1. Run a Business that Isn’t Profitable

If you aren’t in business to make a profit, what are you in business for? Right? You need to feed your family, you need to pay your bills, and you want to live comfortably. You can (and should) strive to make six or seven figures, but that won’t happen if you aren’t making a profit.

Honestly, when you wear all the hats in  your business, it is hard to focus and to run your business in a smooth and efficient way. If you are feeling overwhelmed and unfocused and letting balls drop, you know this. You can’t give your attention to bringing on new clients and making money if you have to keep stopping to answer a customer question or dealing with vendors/contractors or scheduling out social media posts.

So, I make it my job as a Virtual Administrative Support Specialist to get rid of the back end and administrative headaches so you can focus on the important things, especially taking good care of your clients and making a profit!

2. Work Long Hours

As a business or life coach, you know the importance of having a sustainable work/life balance. However, sometimes even you can get caught up in running your business that you forget to shut off. It is easier to help a client to find ways to shut off her phone or tablet during dinner or her child’s dance recital than it is to do it ourselves, isn’t it?! (How often do you “answer that one email” or check that one message” during family time? Be honest!)

The good news is that you can find a sustainable work and life balance that works for you. You can get to a place where you can shut off your business and not worry that something isn’t getting done. I know this is true because I have helped my clients do it.

Whenever I bring on a client, we do a full business audit (or it can be purchased as a stand-alone product). During this audit, we identify all the areas where you can put systems and processes in place so that you can automate as much of your business as possible. And for the areas that can’t be automated, I help you discern what team members you may need to bring on or contractors that you may want to hire. Doing this will free up at least 3-5 hours of  your time! In short, I make it my business to help you and support you in getting stuff done so you won’t have to work long hours.

3. Focus on the Wrong Thing

There are a lot of different moving parts in running a successful business, including a coaching business. However, there are 3 core aspects of your business that you should be giving your attention: creating new content/products/programs, bringing in new clients and keeping your current clients happy, and increasing your revenue streams.

Unfortunately, there are days, probably  more than you would want admit, that you spend putting out fires, procrastinating, getting distracted, or getting pulled away from your business for this commitment or that commitment. That happens. It’s normal. If, however, it is happening more often than not, then you will need to make some adjustments in how you manage your time.

Everyone struggles with time management (even me!) sometimes, but there are things that can be done to minimize those struggles. Part of the business audit that I do with new clients consists in filling out a time tracker worksheet that helps the client get a vivid and clear picture of how she spends her time. (This is usually a real eye-opener for the client usually!)

Using the results of the time tracker worksheet and business audit, I help the new client take a look of the big picture of her business and then we break that vision into a manageable, doable plan that can be implemented immediately. We put the necessary people, systems, and processes in place that are mentioned above, and I help you create the action steps that you need to take to grow your business.

Thus, I make it my business to help you stay on task and focused on those areas that you want and need to do to bring your business to the next level. I am your accountability partner, Integrator/Project Manager, cheerleader, and sounding board all rolled up into one!

The Big Question # 1

Now, I have a question for you. What are the top 2 or 3 things that you don’t “let your clients do?” How do you support your clients so that they can build the business or life they love? I really do want to know!

Before writing this post, taking the time to reflect on the things I don’t help my clients do (won’t let them do) really helped me hone in to the core purpose of my business. I believe asking this question of yourself will do the same for you.

The Big Question (s) # 2

As you read through this article, did you see yourself? Are you bringing in $5k or $10k monthly but still not as profitable as you would like? Does your business feel stagnant and not moving forward because you feel like you are spinning your heels and going no where? Are you working too many hours and/or focusing on the wrong tasks in your business?

If so, I want you to know there is hope and there can be a change. If you are ready and willing to do the work, I can help you take back control of your business. I can help you increase your profits, improve your client relationships, and help you create a sustainable work/life balance. I can help you help your coaching clients. Together, we can turn your coaching business into an empire!

Are you in? Great! The next step is to fill out the pre-call questionnaire and then book your free consultation call with me. During the call, we will see if we are a good fit and if working together would make sense. Believe me, if I can’t help you, I will say so upfront. I look forward to talking with you.

I Survived My First Facebook Live!

So, I decided to kick fear in the butt and do a Facebook Live on my business page yesterday. I wanted to do a video to expand on the post I did on Tuesday, 3 Reasons You are Working too Much.

It wasn’t perfect, for sure. I flipped my hair a lot, a spoke too fast at times, and I used “ummm” way too many times. But, that’s okay. I am letting go of the need to have everything perfect. It was good for my first time and I offered some great times, if I say so myself!

I won’t be sharing the Facebook Lives here on the blog very often, but since this was my first one, I thought it might be good to share. I want you to see that it is okay to put yourself out there, even when it is scary!

Therefore, here is the replay: (If you have trouble with the video below, here is the link: https://www.facebook.com/caroldvirtualadministrativespecialist/?modal=admin_todo_tour

3 Reasons You are Working Too Much

As a coach who runs an online (or offline) business, you wear a lot of hats. You are helping people create better businesses and lives, you are helping them overcome the obstacles that stand in their way, and you are helping them have massive mindset shifts that transforms their lives. You do amazing work that makes a huge difference.

At the same time, you also have to handle all the business aspects of, well, running a business. You have to stay on top of social media, staying in contact with your list, paying the bills, dealing with vendors, and the list goes on and on. In short, there is a lot of work involved in running a business. It can make the dream of a balanced work and life seem out of reach.

Image by geralt (2015) via Pixabay, CCO Public Domain

However, you don’t have to work too much in order to accomplish a lot. Having a comfortable work and life balance is possible. You just need to know why you are working too much, and then what to do about it.

Therefore, here are the top 3 reasons you are working too much:

1. Failing to Plan

No, that’s not a mistake. There is a quote (don’t know the author) that says, “If you fail to plan, you plan to fail.”

Yes, it may seem counterproductive to take the time to plan instead of jumping right in to your to-do list. However, when you make a plan, you can be more intentional and realistic in the work you can/want to do. Planning will also allow you to be more strategic and focused because you can make sure that only the important things are put on your plate at any given time.

The cure: Before you close your office for the day, take a few minutes to plan for tomorrow. Make a list of the top three things you want to accomplish and then ADD THEM TO YOUR CALENDAR. Write down exactly when you will do those things, what you will need to accomplish those things, and then stick to that plan.

2. Not having Systems in Place

Every online business MUST have a set of systems and processes in place and yours is no exception. Even putting in some rudimentary systems will make a big difference in your business and allowing you to work smarter, rather than harder. That’s the name of the game, isn’t? To work in a way that is smart and efficient which will allow you to give your best to your clients? Of course, it is.

The cure: Take inventory of the systems and processes that you already have in place. Are they effective? If not, what needs to change? Don’t have any systems? Create a list of the top 2 or 3 things you can do to automate your business and start putting them into practice. For example: Do you have a service to automate your social media posts? Do you have autoresponders in place and an email service for sending newsletters and broadcasts? Do you have an editorial calendar in place so you can pre-schedule blog posts?

(Psst. If you need help figuring out what systems could be put in place for your business and how to do it, I would love to have a chat to see if working together would make sense. To learn more and to get on my calendar, go here.)

3. Doing it all Yourself

This is a biggie. Many, if not most online entrepreneurs, are DIYers (Do it Yourself-ers). I’m not going to lie, I am. I love tinkering and learning how to do things for myself, especially when it comes to learning programs on the computer. However, just because you can do something yourself doesn’t mean you should.

If you are doing everything yourself, then you are definitely in danger of working too much because learning to do everything yourself takes time. Doing everything yourself takes time – and it takes time away from doing those things that will make you money, it takes time away from doing client work, and it robs you of the work/life balance you desire.

Let me ask you this: How many things are you doing do you actually love doing and are an expert at? How many things are you doing that you are okay at doing but you don’t particularly like doing? How many things are you doing but you know you don’t do them very well and don’t like doing them, either? How much time and money are you wasting by doing everything yourself?

The cure: Delegate! Hire at least one person who can take some things off your plate. Better yet, slowly start building a team of experts who can help you run your business more effectively and efficiently. For example: Can you hire an Online Virtual Support Specialist? Graphic designer? Social Media strategist? Someone to help you with marketing? I can guarantee that if you get the support you need, you will not have to work too much every again!

To put it out there: Of course, I would love to potentially be one of those people who can support you and your business. I have several packages and programs to help established business and life coaches run effective and profitable businesses. In order to see if working together makes sense, I’d love to have a conversation with you about it. You can get more information and get on my calendar here.


P.S. When you are ready, here are four ways I can support you in your business:

1.  Snag a copy of the free report, “5 Ways a Virtual Administrative Support Specials can Impact Your Business and Increase Your Profits.

In this report you will discover just how much freedom and success you can have in your business if you stop doing everything alone.

2. “Like” my Facebook page.

It is the place to be to get free weekly training, support, and encouragement in growing and automating your business.

3. Sign up for a Business Audit Mini-VIP Session.

During this session, you will discover the gaps and holes in your business processes, where in  your business you can delegate and automate, and get a strategy to help you make more money, take better care of your clients, and create a better work/life balance.

4. Work with me and my team privately.

I have several packages and programs to help you run a successful, profitable, and enjoyable business. I can help you see the big picture of your business and then create a strategy to move your business forward. Then, I can help you implement that strategy. Take a moment to learn more and get on my calendar today.